Since October 2019 Microsoft have changed the way Dynamics 365 Unified Operations (F&O) is licensed and have moved towards application specific licensing, bringing the model in line with their wider D365 licensing approach. An overview of the D365 F&O licensing model and a brief summary of the different license types is below.
Only users with a core license are eligible for an attach licence. For example if a user requires Finance and Supply chain management module access then they would require a core finance license (£135.70) and an SCM attach license (£22.60). If a user only needs finance modules then they would require a core finance license (£135.70). These users are referred to as ‘full’ users of the application for example finance employees, customer service representatives, HR employees etc.
‘Additional Users’ of the application are generally the majority of the system users and would require an activity, team member or HR self service licence. These users would typically perform system light tasks such as time/expense entry, document approvals, data/report analysis extraction etc. A brief overview of each license type is as follows:
HR Self Service: Access to only the D365 HR application. Enables user access to self service actions such as maintaining personal details, submitting/approving leave requests, view employee details etc
Team Member: Provides read access across the core application. Typical actions performed by these users, in addition to HR self service, are time/expenses submission, requisition creation and submission, create edit budget details etc
Activity: Typically uses which require more than team member, but do not require ‘full’ user rights. Typical actions performed by these users, in addition to team member, are: Approval of activity related transactions and create edit master data records (suppliers, customer, budget etc)
Together with the ‘full’ and ‘additional’ named user licenses above there is the option for a device license which allows any number of users to access a specific licensed device without the need for individual users licenses. A typical example would be a warehouse terminal which is used by multiple users to receipt, pick, put away, pack etc.
If you would like further information on D365 F&O licensing please contact us and we would be happy to assist. Alternatively, please refer here for the Microsoft Dynamics 365 Licensing Guide.